The Group Executive Committee plays a vital role in the running of a Scout Group. Executive Committees make decisions and carry out administrative tasks to ensure that the best quality Scouting can be delivered to young people in the Group.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.
Protect and maintain any property and equipment owned by and/or used by the Group, Manage the Group finances, Provide insurance for people, property and equipment. Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities. Promote and support the development of Scouting in the local area. Manage and implement the Safety Policy locally. Ensure that a positive image of Scouting exists in the local community.
The Group Executive is made up of six types of members:
1. Group Scout Leader:
2. Group Chairman:
3. Group Treasure:
4. Group Secretary:
5. All Section Leaders: (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) subject to that Section
6. Elected members: These stand for election at the Annual General Meeting and are elected by the Group Scout Council to take on the role; there are usually four to six in number. Nominated members are nominated by the Group Scout Leader in partnership with the Group Chair and approved at the Annual General Meeting; there must be no more nominated members than elected members.
Executive Committee should include a parent of at least one Member of each of the Sections in the Group.
The membership is set up this way to ensure that the interests of the Group Council and the Group Scout Leader are represented, and balanced. It also serves to broaden the membership of the Executive.
All members of the Group Executive Committee are charity trustees To comply with legislation, all charities must have a governing body, which in Scouting we call an Executive Committee. Members of the Executive Committee must act collectively as Charity Trustees of the Scout Group. As charity trustees, Executive Committee members have a number of specific responsibilities that they must fulfill to ensure the effective running of the Scout Group.
Collectively and individually they must: Use reasonable care and skill in their work as trustees Use their personal skills and experience in their work as trustees Obtain external professional, specialist advice when needed Act honestly and reasonably in the interests of the charity at all times Use charitable funds only in the furtherance of the charity’s objectives Safeguard the charity’s finances ensuring that the charity is and will remain solvent, and avoid undue risks. Ensure that the charity complies with charity law and the requirements of the appropriate charity regulator. Act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets
Executive Committee members are legally and financially responsible for the running of the Scout Group. This means that in some circumstances, if things do go wrong, trustees may be liable for any debt or financial loss incurred by the Group. The Executive Committee must also: Appoint Administrators, Advisers, and Co-opted members of the Executive Committee. Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent examiner or scrutineer. Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with the District Executive Committee. Maintain confidentiality with regard to appropriate Executive Committee business.
More information can be found on the Scouts.org.uk website.